Updating 875 (Grocery Products Purchase Order) from 876 (Grocery Products PO Change Request) Documents

This document provides instructions on how to apply updates from 876 documents to 875 purchase orders. It includes methods for updating both single and multiple documents, along with examples of changes.

The EDI 875 and EDI 876 are both transaction sets used in the grocery and foodservice industries, particularly between retailers, wholesalers, and suppliers.  The 875 document is used to place an order for grocery products. The 876 document is used to modify or cancel a previously sent EDI 875.

Please note that both documents must have the exact same reference number to update the PO with the changes

Changes can be applied for a single 876 to an 875 or for multiple 876’s to a single 875.

To apply multiple 876’s, select the 876 documents by clicking the checkbox to the left of the document. This will analyze all 876 documents and apply the most recent changes to the order. This method can also be used for applying a single 876 document.

Another method is to open the 876 document and click the apply button located at the top left of the document. There is an option to apply or click the dropdown arrow to apply all.

By clicking on the apply button, all changes on the viewed 876 will update onto the 875 PO document. The Apply All option will apply all 876 change documents that relate to an 875.

After a change is applied the Apply button will change to Undo. If changes were applied in error, simply click the Undo button to remove the changes.

Examples of Changes

• Example 1: Update the quantity of an item in the 875 purchase order based on the 876 document.
• Example 2: Update the delivery date in the 875 purchase order based on the 876 document.
• Example 3: Add a new item to the 875 purchase order based on the 876 document.